Privacy Policy

This privacy policy applies to all companies in the Venues Division of the GL events Group.

The GL events Group is strongly committed to the protection of your personal data (hereinafter the "Data") and undertakes to collect and process your Data in accordance with Law n°78-17 of 6 January 1978 as amended and Regulation (EU) 2016/679 of the European Parliament and the Council of 27 April 2016 (RGPD).

Definitions:

"We", "Us" shall be understood as or relate to the data controller (for more details, please refer to the section - Who is the data controller?).

WHO IS RESPONSIBLE FOR THE PROCESSING

The companies of the Venues division of the GL events Group, likely to be responsible for the processing of your personal data, are listed here.

In order to determine exactly which company is responsible for the processing of your personal data, you just have to look at : -
the name of the company that is designated in the legal notice of the website you are visiting or from which you have been redirected as the publisher of the website;
- the name of the company with which you are in contact (this name is indicated in the legal notice in the e-mail(s) you receive from GL events
Group companies or in the contract(s) you may have entered into with one of the companies of the GL events Group)

WHAT TYPES OF DATA ARE WE LIKELY TO COLLECT?

We collect Data either directly from you, automatically on our websites or mobile applications, or indirectly.

THE DATA THAT YOU COMMUNICATE DIRECTLY TO US

You may be required to provide us with your Data directly when:

- We have a contractual or pre-contractual relationship (examples: you have ordered one of our products or services, you have requested a quote...);
- You make a contact request to one of our services;
- You subscribe to our newsletter(s);
- You request one of our catalogs;
- You participate in one of our surveys;
- You create an account on our websites or mobile applications;
- You fill in a form to download a document.

In this context, the categories of Data likely to be collected are the following:

- Data relating to your identification (name, first name, ID, date of birth, address, etc. ...)
- Contact data (postal address, email
address, telephone number ...)
- Data relating to your personal / professional life (function, company, sectors of activity etc ...)
- Economic and financial data (means of payment, bank details, etc ...)

THE DATA WE COLLECT AUTOMATICALLY

We automatically collect some of your Data when you browse our websites or mobile applications.

We then collect certain data relating to your connection and navigation (IP address, date and time of connection, pages visited, operating system, type of browser you use, the link by which you arrived on our websites ...).

This data is collected through cookies placed on our websites. For more details, please refer to our cookie policy.

THE DATA WE COLLECT INDIRECTLY

Finally, we may collect your Data through social networks (Facebook, Twitter, LinkedIn...). This is particularly the case when your Data comes from publicly accessible sources or when you use social networks via our websites, by clicking on icons dedicated to social networks for example.

In case you do not want your Data to be collected through social networks, it is necessary to refer to the privacy/data/cookie policies of the relevant social networks.

We may collect your Data through partners or other trusted third parties.

We take care to ensure that these partners or other trusted third parties only provide us with Data that you agree to share with us for marketing purposes.

The categories of Data that we may collect in this context are

- Data related to your identification (name, first name, ID, date of birth, etc...)
- Contact data (postal address, email
address, phone number...)
- Data related to your personal/professional life (interests, preferences, function, company, sector of activity, etc...)

FOR WHAT PURPOSES IS YOUR DATA PROCESSED?

Your Data is processed or may be processed for the following purposes:

1. Management and follow-up of our contractual or pre-contractual relationship

  • Negotiations

  • Processing of quotation requests

  • Order processing

  • Contract enforcement

  • Billing

  • Management of unpaid bills and litigation

2. The exploitation, development and management of our customer/prospect databases

  • Sending newsletters

  • Commercial prospecting

  • Processing requests to exercise your rights

  • Management of contact requests

  • Organization of business meetings

3. Improving our services and personalizing our services to you

  • Realization of statistics

  • Carrying out satisfaction surveys

  • Management of subscriptions to newsletters / e-newsletters

4. Compliance with legal obligations

WHAT ARE THE LEGAL BASES FOR THE PROCESSING WE CARRY OUT ON YOUR DATA?

We only process your Data when the intended processing(s) can be justified by one of the following four (4) legal bases:

I. The processing is necessary for the performance of a contract or the execution of contractual measures taken at your request

This is particularly the case when the purpose of the Data processing that we carry out is to process a request for an order or orders that you have placed with us.

II. The processing is necessary to comply with a legal obligation

III. The processing constitutes a legitimate interest for us

In cases where we have a legitimate interest in processing your Data we take care not to infringe your interest or your fundamental rights and freedoms.

Furthermore, we take care to guarantee you the possibility of objecting, at the time of the collection of your Data and subsequently, to the processing of your Data, justified by a legitimate interest, as long as the purposes of this processing are related to commercial prospecting.

If you are an individual, we have a legitimate interest in processing your Data where:

  • You are one of our customers and we wish to send you communications and commercial prospecting for products or services similar to the one or those you have already acquired from us.
    Legitimate interest: exploitation and development of our commercial database.

  • You are one of our customers or prospects (for example, you signed up for one of our newsletters) and we want to perform internal analyses.
    Legitimate interest: exploitation and development of our commercial database.

  • You make a contact request.
    Legitimate interest: management of requests from our customers/prospects.

If you are a professional, we have a legitimate interest in processing your Data when:

  • You are one of our customers or prospects and we wish to send you communications and make commercial prospecting for any product or service and/or we wish to carry out internal analyses.
    Legitimate interest: exploitation and development of our commercial database.

  • You make a contact request to us.
    Legitimate interest: managing requests from our customers/prospects.

IV. You have consented to the processing of your Data

If you are an individual, this is the case when:

  • You are one of our customers and we would like to send you communications and marketing for products and services not similar to the one or ones you have already acquired from us.

  • You are one of our prospects and we would like to send you communications and marketing for our products and services.

  • You are one of our customers or prospects and we would like to send you partner communications.

  • We wish to transfer your Data to partners or trusted third parties.

If you are a professional, this is the case when we wish to transfer your Data to partners or trusted third parties.

IS THE COMMUNICATION OF YOUR DATA MANDATORY?

The Data that you must provide to us are identified by asterisks in our collection forms or identified as such.

In the event that you choose not to provide us with the above-mentioned Data, we will be unable to provide you with the service you request (contact request, processing of a quote request...).

WHO WILL RECEIVE YOUR DATA?

The recipients of your Data are the relevant departments of the controller (see Who is the controller? for more details).

Our partners may also be recipients of your Data if you have agreed to this.

Trade show organizers may make available a badge scanning service at trade show booths. This service allows visitors to transmit their contact information directly to the exhibitor, thereby saving time. The visitor is expressly informed, and as such, is deemed to expressly accept that by making use of this service provided by the data controller, part of his Data (company name, surname, first name, postal address, email, telephone and mobile) will be transferred to the exhibitor for whom the service will have been used, and this, notwithstanding the fact that the visitor has, at the time of his registration or pre-registration, refused to transmit his Data to partners.

We may also use trusted third parties such as IT service providers, who may then be recipients of your Data.

Finally, we may also share your Data with subsidiaries of the GL events Group, either because you have consented to it, or because it is necessary for the performance of a contract or a service that you have requested from the data controller.

Some of these trusted third parties and certain GL events group subsidiaries may be located outside the European Union. Where necessary, appropriate safeguards have been taken, notably through the implementation of standard data protection clauses adopted by the European Commission.

HOW LONG DO WE KEEP YOUR DATA?

We keep your Data : -
for the time necessary for the operations for which they were collected, in accordance with the legislation and regulations in force;
- when we carry out commercial prospecting, for a maximum period of five years from the last effective contact with the prospect, except for exceptions justified by a particular context;
- for the time necessary to fulfil legal obligations. Examples:

  • Contracts or agreements concluded within the framework of a commercial relationship are kept throughout the commercial relationship and 5 years after the end of the commercial relationship;

  • Contracts concluded by electronic means are kept for 10 years from the delivery or performance of the service;

  • The banking documents are kept throughout the commercial relationship and 5 years after the end of the commercial relationship;

  • Etc...

WHAT ARE YOUR RIGHTS AND HOW TO EXERCISE THEM?

You have the right to access, rectify, and delete your Data, the right to limit the processing of your Data, the right to portability of your Data, and the right to define general and specific directives defining the manner in which you wish your rights to be exercised after your death.

You are expressly informed that you also have the right to object to the processing of your Data for legitimate reasons, as well as the right to object to the use of your Data for commercial prospecting purposes.

To exercise your rights, please send an email to the email address given in the introduction.

You can also file a complaint with the CNIL.

THE SECURITY OF YOUR DATA

We ensure the security of your Data by implementing enhanced Data protection through the use of physical and logistical security measures.